Office of the Project Director Andaman & Nicobar AIDS Control Society (ANACS)

The Apex Body of the Society

• Governing Body
• Executive Committee
• Project Director

Delegation of Financial Powers

• The competent authority within the SACS must accord approval on all matters having financial implications with the concurrence of finance division in SACS.
• All power should start and end within the society structure itself.
• SACS and its empowered committees have full powers once action plan is approved by NACO and sanction all expenditure in accordance with the norms.
• No approvals of any state govt. departments are necessary
• The process of sanction should be transparent with financial scrutiny at every stage from administrative sanction to expenditure sanction.
• The functionaries should refrain from seeking un necessary approvals from any higher and external authorities
• Same principles and rules should be applied for incurring expenditure in case funds are received from other sources for the programme implementation purpose.

Powers of The Governing Body

• Full powers for implementation of the project as per the activities approved by NACO and in accordance with the LoU of the project.
• Appointment of Auditors/ extension of terms of Auditors.
• Adoption of audit reports.
• Reviewing audit observations and their settlement
• Frame rules & regulations and delegate powers to Executive Committee/ Project Director and other functionaries for items not specifically covered by these delegations.
• Appoint contract employees above Rs 50,000 if posts are approved by NACO

General Financial Powers of EC

• Filling up of posts in accordance with the sanctioned posts approved by NACO or any post on consolidated salary up to Rs. 50,000 per month (Terms and conditions of these posts shall be sanctioned by the GB). For any additional post required by SACS a case appropriately justifying the needs will have to be made and approval obtained from NACO.

• First approval of the AAP within one month of the issue of sanction letter by NACO failing which PD of SACS is authorized to go ahead and implement the project seeking ratification of EC as and when the EC meets.
• Approve Procurement Plan prepared in accordance with NACO guidelines as per the provisions in the Procurement Manual. Procurement plan would be in accordance with the activities approved in AAP.

Special Financial Powers of EC

• Sanction expenditure for minor civil works which have been included in the AAP- Full powers within approved annual plan provisions.
• Sanction expenditure on IEC, exhibition etc. at a time in respect of all items/ schemes which have been included in the AAP - Full powers within approved annual plan provisions.
• Sanction expenditure at a time on all schemes or items not included in the approved project- Recommendatory power to NACO and on approval has full powers.
• Sanction job consultancy services - As per provisions made in Procurement Guidelines.
• Purchase of office equipments - As per provisions made in Procurement Guidelines.
• Re-appropriation of expenditure on activities with in the objectives.

General Financial Powers of PD

• Filling up of posts as per sanction by NACO, within the budget allotment, any post on consolidated salary per month up to Rs. 20,000 p.m. (Terms and conditions of these posts shall be sanctioned by the EC and would be part of the approved plan of the scheme)
• Purchase articles and materials including drugs and equipments needed for the Society and for carrying out the objectives of the society including IEC at a time subject to Budget provision up to Rs 5 lakh and as per provisions of Procurement Manual and within the approved annual plan provisions.

Special Financial Powers Of PD

• Sanction expenditure for a single minor work or a number of works at a time which has been included in the project upto Rs. 4 lakh.
• Sanction job consultancy services on remuneration basis upto Rs. 2 lakh.
• Grant-in-Aid to NGOs/ CBOs without limit subject to approval by EC.
• Full powers to sanction rates above norms on tour in special circumstances.
• Full powers as per Rules for settlement of advances.
• Full powers subject to provisions of AAP for expenditure on training activities/meetings/workshops.
• Grant of advances to NGos, CBOs, implementing agencies.
• Full powers for approval of hiring of vehicles for office/ district units.
• Full powers to sanction tours of officers and staff
• Full powers to sanction of advances to staff on tour/ settlement of tour claims.
• Full powers for expenditure on office expenses.
• Purchase of office equipments up to Rs 4 lakhs.
• AMC of office /medical / equipments/ insurance etc. (Full powers as per provisions of Procurement Manual).

Any proposal for expenditure beyond the limits prescribed above shall be placed before the Executive Committee for its approval/ in special cases for ratification.
Member Secretary can incur any extra-ordinary expenditure subject to the ratification of the Executive Committee or the Governing Body within 3 months of such expenditure.